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Administrative Assistant, School of Arts and Social Sciences

Please see Special Instructions for more details.

If we contact you for an interview and you are a person with a disability who requires technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance.


Posting Details

Position Information

Position Title Administrative Assistant, School of Arts and Social Sciences
Position Number
Unit Affiliation CUPE
Status Full‐time Continuing
If term position, length of term
Reporting to Dean, School of Arts & Social Sciences
School School of Arts & Social Sciences
Department Dean’s Office
Job Description
Reporting to the Dean, collaborate with the administrative team of SASS to support a range of academic policies, procedures, services, and events. The administrative team of SASS includes department chairs, associate dean, executive assistant to the dean, and dean.

SPECIFIC RESPONSIBILITIES:

  • Assist the department chairs in completing a variety of administrative responsibilities, such as:
    •  composing the draft academic timetable;
    •  responding to inquiries about enrollment, course sections, waitlists, and field placements;
    •  co-ordinating faculty advising schedules; and
    •  participating in school-based working groups;

  • Provide dedicated administrative support to the Bachelor of Social Work Program, including, but not limited to assisting with admission administration and practicum support
  • Utilize the university’s ERP system (Colleague, Advise, Recruit) to produce high-quality, analytical reports to support the operation of the school, department, and program-related initiatives;
  • Provide administrative support for Quality Assurance initiatives that may require research, report writing, auditing, or other methods of review, as assigned
  • Deliver professional, proactive, and exceptional front-line services and supportive programming to a diverse student population;
  • Serve as a resource to faculty and staff regarding university policies, procedures, and regulations and address a wide variety of inquiries from staff, faculty, and students;
  • Liaise on a consistent basis with other academic schools, Registrar’s Office, Student Affairs, and IT department to maintain communication links and apply policies and procedures that cross administrative units;
  • Participate in university events (e.g. strategic planning sessions or orientation) and attend professional development seminars, workshops, and conferences, as appropriate;
  • Other related duties as assigned.
Required Qualifications
  • A diploma or degree in a relevant area of study or practice;
  • Minimum of demonstrated three years of recent related experience (education/academic environment preferred);
  • Demonstrated experience working in a fast-paced, office environment with complex changing priorities on a day-to day basis
  • Ability to work independently, conduct original research, and recommend innovative solutions to complex problems;
  • Demonstrated general interest in students and in meeting their academic needs;
  • Excellent interpersonal and communication skills, both oral and written, and ability to work with a wide range of clients with diverse needs and backgrounds;
  • Ability to work in a team environment, and maintain good working relationships with other university employees;
  • Good organizational skills, personal judgment, and ability to maintain confidentiality;
  • High level of proficiency with MS Office, including Teams, Word, Excel, and PowerPoint, and ability to learn updated and/or new software, applications, and digital tools/systems quickly, including the CBU student information system.
Preferred Qualifications
Band A5
Posting Detail Information

Posting Number AS312P
Number of Vacancies 1
Job Open Date 11/27/2023
Job Close Date 12/11/2023
Open Until Filled No
Special Instructions to Applicants
If we contact you for an interview and you are a person with a disability who requires technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance.


Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. Are you a current employee of the university?
    • Yes
    • No
  3. What is the highest level of education attained?
    • GED
    • High School Diploma
    • Post-Secondary Diploma
    • Bachelor's Degree
    • Master's Degree
    • PhD
  4. Are you a current member of the CUPE Bargaining Unit?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Letter of Application
  2. Resume
  3. List of References
Optional Documents
  1. Academic Transcripts